# Customer contract: currency, exchange rate and payment deferral

URL: https://bimpsoft.com/en/help/counterparties/customer-contract/
Updated: 2026-11-06

> A contract in Bimp is not a document but a set of rules for dealing with a counterparty: currency, price list, rate, payment deferral. To create a customer contract, open the counterparty card, the "Contracts" tab, open a project, click "Add", fill in the form and save.

## What a contract is in Bimp

A contract in Bimp is a concept, not a document: a set of numeric rules that the system applies automatically to orders and invoices. They include currency, exchange rate, price list and payment deferral days. It is not a scan of a paper contract.

Contracts have the structure **Project → Contract**: based on one project, you can create an unlimited number of contracts for different situations (different currencies, deferral terms). A contract lets you:

- separate settlements with one customer by [line of business](https://bimpsoft.com/en/help/getting-started/projects-and-business-directions/);
- control [accounts receivable](https://bimpsoft.com/en/help/finance/receivables-and-payables/) by payment terms;
- fill the correct details into printed forms.

**Example.** The wholesale customer LLC "Mriya" buys from a USD price list but pays in hryvnias with a 14-day deferral. In the contract you specify the currency USD, the settlement rate "NBU" and a deferral of 14 days. The invoice is converted into hryvnias at the NBU rate, and if there is no payment after 15 days, the debt appears in the "[Overdue debt](https://bimpsoft.com/en/help/reports/customer-settlements-report/)" report.

## How to create a customer contract

Create a contract in the counterparty card on the "Contracts" tab or quickly right from an order.

1. Open **Counterparties**, select the customer and go to the "Contracts" tab.
2. Open an existing project (for example, "Main project") or click **Add** to create a new project.
3. In the project, open the contract you need or click **Add** to create a new one. You can create any number of contracts in one project.
4. Fill in the contract form (the fields are described below) and click **Save**.

The quick way: in a customer order, click **+** at the bottom of the "Contract" drop-down list.

![The "Contracts" tab of the counterparty card with a list of projects: "Main project" dated 22.12.2025](https://bimpsoft.com/help/_img/58cc63ec-9e2d-4df3-bb81-6a6088d48e34.webp)

![The open project "Main project" with a list of contracts: "Contract No. 03/03/26-1 (Supplier)" with the status "New" and the columns "Date", "Amount", "Status", "Comment"](https://bimpsoft.com/help/_img/f6940512-c919-4a77-800a-4f1eb24808cc.webp)

## Which fields to fill in a contract

The contract form opens on the "Properties" tab.

| Field | What to specify |
|---|---|
| "Status" | The stage of work under the contract |
| "Name" | An internal name for managers; tip: "Currency + Organization + Price list", for example "USD_LLC-Promin_Wholesale" |
| "Print name" | The text the customer sees in printed forms, for example "Sales contract No. 10 dated 01.09.2023" |
| "Currency" | The settlement currency under the contract |
| "Contract date" | The start of the contract |
| "Valid until" | The end of the contract; optional |
| "Contract type" | "Main" or "Non-main"; only one contract per counterparty can be main, and it is filled into new documents automatically |
| "Contract with" | "With customer", "With supplier" or "Other"; for a customer, select "With customer" |
| "Organization" | Your company on whose behalf the work is done |
| "Line of business" | The line of business the contract is assigned to |
| "Project" | The project the contract is created in |
| "Price list" | The price list whose prices are pulled into documents |
| "Settlement rate" | "Commercial", "NBU" or "Interbank"; needed when the contract currency differs from the price list currency |
| "% to settlement rate" | A percentage added to the rate |
| "Payment deferral days" | How many days the customer has to pay after shipment |
| "Parent counterparty" | An analytical field, see [Counterparties with subsidiaries](https://bimpsoft.com/en/help/counterparties/subsidiaries/) |

An example of a full contract form (the screenshot shows a supplier contract; the fields for a customer are the same):

![The contract form on the "Properties" tab: "Name", "Print name", "Currency" UAH, "Contract date", "Valid until", "Contract type" Main, "Contract with" With supplier, "Organization", "Line of business", "Project", "Price list", "Settlement rate" Commercial, "% to settlement rate" 0, the buttons "Save" and "Cancel"](https://bimpsoft.com/help/_img/935966e4-9b2f-4267-9158-fbba5e89c5fb.webp)

> [!WARNING] If you do not fill in "Payment deferral days", this customer's debts will not appear in the "Overdue debt" report, and late payments will not be visible.

## How the settlement rate affects the price

The settlement rate lets you automatically get a price in hryvnias even if the price list is in a foreign currency: price = rate + your percentage. Rate settings are described in detail in [Individual exchange rate in a contract](https://bimpsoft.com/en/help/counterparties/contract-exchange-rates/). Price lists are covered in [Price lists](https://bimpsoft.com/en/help/pricing/price-lists/).

## What happens after saving

After saving, the contract appears in the project on the "Contracts" tab and becomes available in the "Contract" list of a customer order. The main contract is filled in automatically, and prices, rate and deferral are applied to documents, see [Customer order](https://bimpsoft.com/en/help/sales/customer-order/). A supplier contract is set up in a similar way, see [Supplier contract](https://bimpsoft.com/en/help/counterparties/supplier-contract/).

## FAQ

**Is a customer contract required to create an order?**

A contract stores the terms of cooperation (currency, price list, payment deferral) and is filled into the order automatically. If a contract with the customer already exists, the "Contract" field in the order is filled in by itself.

**Why does the customer's debt not appear in the "Overdue debt" report?**

Most likely the "Payment deferral days" field is not filled in the contract. The report calculates overdue amounts by this field, so without it the debt is not considered overdue.

**How many contracts can I create for one counterparty?**

As many as you need: the number of contracts in one project is unlimited. You can have separate contracts for different currencies, price lists and deferral terms.

**How do I keep the contract name out of printed forms?**

Enter a space in the "Print name" field. The field is required, so it cannot be left empty.