# Reconciliation statement with a counterparty: how to create and agree it

URL: https://bimpsoft.com/en/help/counterparties/reconciliation-statement/
Updated: 2026-11-06

> A settlement reconciliation statement shows all transactions with a counterparty for a period and the balance at the start and end. Create it on the "Reconciliation statement" tab of the counterparty card: select the period, organization and contract, click "Update balance", then "Update" in "Reconciliation data" and save.

## What a reconciliation statement is

A settlement reconciliation statement is a document that shows all financial transactions with a counterparty for a period: [goods receipts](https://bimpsoft.com/en/help/purchasing/goods-receipt/), payments, returns. Regular reconciliation helps find missed payments, duplicate invoices and unaccounted returns, and a statement signed by both parties confirms acknowledgment of the debt.

**Example.** In a month there were 20 shipments and several payments, and the total discrepancy is 100 UAH. The accountant creates a statement for the period, and Bimp pulls in "Goods receipt" and "Supplier payment" documents, so the difference is visible immediately.

## How to create a reconciliation statement

Create the statement in the counterparty card on the "Reconciliation statement" tab.

1. Open **Counterparties**, select the counterparty and go to the "Reconciliation statement" tab.
2. Click **Add**; the panel of the new statement opens on the right.

![The "Reconciliation statement" tab of the "Stimul LLC" counterparty card: the tab and the "Add" button are highlighted; the list has statement No. 2 with the status "New" for the period 01.01.2026 - 21.05.2026, organization PerkUpRoasters](https://bimpsoft.com/help/_img/a3c8fd31-2fe6-4314-a2cd-ac4303bf550c.webp)

3. On the "Properties" tab, select the "Reconciliation period" and the "Organization".
4. Click **Add contract** and select the contract under which transactions are checked.
5. Click **Update balance**: Bimp calculates the "Balance at the start of the month" and the "Balance at the end of the month".

![The reconciliation statement panel, "Properties" tab: statement number 2, status "New", period 01.01.2026 - 21.05.2026, currency UAH, organization PerkUpRoasters, contract, the "Add contract" button, balances at the start and end of the month and the "Update balance" button](https://bimpsoft.com/help/_img/28b17d94-9a1b-4503-b300-bf78e4a20a25.webp)

6. Go to the "Reconciliation data" tab and click **Update**. The table fills with posted documents (invoices, payments) for the selected period, organization and contract; the columns are "Date", "Contract", "Document", "Organization debt", "Counterparty debt".
7. Check the organization's and counterparty's debt amounts, add a "Comment" if needed and click **Save**.

![The "Reconciliation data" tab: the hint "The table is updated only when you click Update", the buttons "Update" and "Print", two rows: goods receipt dated 07.01.2026 for 120 UAH and supplier payment dated 08.01.2026 for 100](https://bimpsoft.com/help/_img/88899ccd-ff5f-45a2-bdd7-9f463e36dbcf.webp)

> [!NOTE] The reconciliation data table does not update by itself: after changing the period, organization or contract, click **Update**.

## How to work with a created statement

After saving, the statement appears in the list on the "Reconciliation statement" tab. Click the "three dots" next to the statement and select an action.

- "Print" prints or downloads the statement so you can send it to the counterparty by e-mail or in a messenger.
- "Open" shows the statement details.
- "Cancel and move to archive" is for a statement that is out of date or was created by mistake.

![The list of statements in the "Stimul LLC" card with the statement action menu open: "Print", "Open", "Cancel and move to archive"](https://bimpsoft.com/help/_img/985dc27a-56e9-4206-b489-6acf31d038fb.webp)

## What statuses a reconciliation statement has

The statement status in the corresponding field shows the stage of reconciliation.

| Status | Meaning |
|---|---|
| "New" | The statement is created and is being checked inside the company |
| "In progress" | The statement was sent to the counterparty for reconciliation |
| "Completed" | The data of both parties matched, and the statement is signed and agreed |

A reconciliation statement for a subsidiary is created in its card, see [Counterparties with subsidiaries](https://bimpsoft.com/en/help/counterparties/subsidiaries/).

## FAQ

**Why is the reconciliation data table empty or out of date?**

The table is updated only after you click "Update" on the "Reconciliation data" tab. Click it after changing the period, organization or contract.

**What statuses does a reconciliation statement have?**

"New" means the statement is created and being checked inside the company, "In progress" means it was sent to the counterparty, "Completed" means the data matched and the statement is signed.

**How do I print a reconciliation statement?**

In the list of statements, click the "three dots" next to the statement and select "Print". There is also a "Print" button on the "Reconciliation data" tab.