# Currencies, rates, and multi-currency accounting in Bimp

URL: https://bimpsoft.com/en/help/getting-started/currencies-and-rates/
Updated: 2026-11-06

> The "Currencies/Rates" directory stores the company's currencies and their rates: UAH, USD, and EUR exist by default. The internal rate is needed for single-currency reports and exchange differences, the commercial one for conversion in customer invoices. A rate is updated automatically (NBU, interbank) or manually on the "Exchange rates" tab. To fix a rate, choose "No updates" and set the rate for the period you need.

## What currencies and rates are in Bimp

The "Currencies/Rates" directory contains the list of currencies the company works with and their rates on different dates. By default it already has cards for **UAH**, **USD**, and **EUR**. The national currency and the accounting currency are set in the [accounting settings](https://bimpsoft.com/en/help/getting-started/accounting-settings/).

Rates are needed so that Bimp itself converts amounts from a currency into hryvnia, shows profit in a single currency (even if the purchase was in euros and the sale in dollars), and calculates exchange differences.

## Which rates there are

Bimp has two rates that you can set yourself and two external sources for auto-load.

| Rate | What it is for |
|---|---|
| Internal | The basis of management reporting. The company sets it at its own discretion, usually for a year for the budget. Used to convert all multi-currency operations into a single currency and to calculate exchange differences |
| Commercial | The rate at which you plan to receive payment. Used in customer invoices to convert a foreign currency into the national one or into the document currency by cross rate |
| NBU | An external source; loaded automatically once a day, not edited manually |
| Interbank | An external source; loaded automatically every 15 minutes, not edited manually |

Only the internal and commercial rates can be changed manually. The NBU and interbank sources are chosen in the auto-load fields of the currency card.

## How to add a currency

1. Open **Directories → Currencies/Rates** and click **Create**.
2. In the "Currency" field, choose a currency from the list.
3. In the fields "Auto-load of commercial rate" and "Auto-load of internal rate", choose the source (for example, "Interbank" and "NBU") or "No updates".
4. The fields "Numeric code" and "Symbolic code" are filled in automatically and cannot be edited.
5. In the rates table, specify "Date" (from which the rate applies), "Internal rate", and "Commercial rate".
6. Click **Create**.

![Card of a new currency EUR: fields "Currency", "Auto-load of commercial rate" (Interbank), "Auto-load of internal rate" (NBU), "Numeric code", "Symbolic code", and a table with the date 05.09.2025, internal and commercial rate of 25 each; tabs "Properties" and "Exchange rates"](https://bimpsoft.com/help/_img/6457f730-a400-404a-b115-3d1fa5246db4.webp)

Rates can also be edited for the currencies created by default (USD, EUR).

## How to update a rate manually

A rate is updated manually on the "Exchange rates" tab of the currency card.

1. Open the currency card in **Directories → Currencies/Rates** and go to the "Exchange rates" tab.
2. Click **Create**.
3. Specify the date, the internal rate, and the commercial rate.
4. Save the card.

The new rate applies to future operations. Documents already posted for past periods do not change, so as not to break the financial balance.

## How to fix a rate and remove the exchange difference

An exchange difference appears in documents when the document currency differs from the accounting currency (for example, accounting in UAH and an order in USD) and the rate on the order date and on the payment date is different: Bimp shows the value from the directory that is current at that moment. To keep the rate from changing, fix it.

1. Open **Directories → Currencies/Rates** and choose the currency, for example USD.
2. On the "Properties" tab, in both auto-load fields (commercial and internal rate), choose "No updates".

   ![Card of the USD currency, "Properties" tab: the fields "Auto-load of commercial rate" and "Auto-load of internal rate" are outlined in red, with "No updates" selected in both](https://bimpsoft.com/help/_img/f21932b8-dc0e-4302-b536-26ec21126737.webp)

3. Go to the "Exchange rates" tab and click **Create**.
4. Specify "Internal rate" and "Commercial rate" relative to the accounting currency (UAH).
5. Set the date or period of validity of the rate; companies usually set it for a long term, for example a year.
6. Click **Save**.

If the exchange difference still appears, check the accounting currency in **Company settings → Accounting settings** and the rates in the directory.

> [!NOTE] Rate settings apply to future operations. Posted documents of past periods are not recalculated automatically.

## Common questions

**Prices in a price list in a foreign currency.** In a customer order, the "Price list rate" field is needed only if the price list currency differs from the accounting currency. See [Price lists](https://bimpsoft.com/en/help/pricing/price-lists/) and [Customer order](https://bimpsoft.com/en/help/sales/customer-order/).

**A separate rate is needed for a specific customer.** Set it in the contract; see [Individual exchange rate in a contract](https://bimpsoft.com/en/help/counterparties/contract-exchange-rates/).

## FAQ

**Can I set up automatic rate updates?**

Yes. In the currency card, choose the auto-load source: NBU or interbank. The interbank rate is updated every 15 minutes, the NBU rate once a day.

**What happens if I do not set an internal rate?**

Reports will not show correct analytics in a single currency, and Bimp will not be able to calculate exchange differences, the profit or loss from rate fluctuations.

**How do I change a rate manually?**

Open the currency card, go to the "Exchange rates" tab, and click "Create". Only the internal and commercial rates are changed manually; NBU and interbank rates cannot be edited.

**Will the rate change in documents that are already posted?**

No. New rates apply to future operations; amounts in posted documents for past periods are not recalculated automatically.

**How do I remove the exchange difference in documents?**

Set the auto-load for the currency to "No updates" and on the "Exchange rates" tab set fixed internal and commercial rates for the period you need (for example, for a year).