Purchasing

Purchasing in Bimp is a chain of documents: Supplier order → Goods receipt → Supplier payment, plus Additional costs and returns when needed. Start with the process overview, then follow the guide for each step.

Start here: Purchasing from order to payment: process overviewThe chain of purchasing documents in Bimp: supplier order, receipt, payment, return. What to create and how each affects debt, stock and cost price.4 min read

Adding a supplier: counterparty card and contractHow to create a supplier in Bimp: fill in a counterparty card with the Supplier type, add bank accounts, contacts and a contract, or import a list from Excel.
Supplier products: supplier names and barcodes in purchasingHow to match your products to a supplier's names and barcodes in Bimp: the product card tab, the order column, carry-over to batches and the report.
Purchase planning: min/max balances and demandHow to set up purchase planning in Bimp: product parameters, minimum balance, the "Need to purchase" formula and passing the demand to a supplier order.
Supplier order: how to record a purchase of goodsHow to create a supplier order in Bimp: fill in the header, set up payment, add products, link it to a customer order and reserve the delivery.
Uploading items to a supplier order from ExcelHow to upload products from Excel into a supplier order in Bimp: set up search by SKU or barcode, choose prices from a price list or the file, and map columns.
Purchasing in foreign currency: an order from an importerHow to record a supplier order in USD or EUR in Bimp: create a foreign-currency contract, check the price list and accounting rates and prices in foreign currency.
Purchasing services: rent, fuel and costs for cost priceHow to record a purchase of services in Bimp: the expense item in the service card, order, goods receipt and payment for rent, fuel and costs for cost price.
VAT in a supplier order: the "VAT" and "Price excl. VAT" switchesHow the "VAT" and "Price excl. VAT" switches work in a Bimp supplier order: base price, VAT rate, entering a price with or without VAT.
Goods receipt from a supplierHow to record a "Goods receipt" document in Bimp: create it from a supplier order, specify the warehouse, check the items and update stock balances.
Goods receipt with serial numbers: two tracking modesHow to receive goods with serial numbers in Bimp: scanning in "Series creation", strict tracking with balance control and informational tracking without it.
Additional costs on a goods receipt: delivery, customs dutyHow to include delivery, unloading, customs duty and other costs in the cost price of goods: the "Additional costs" document based on a goods receipt in Bimp.
Import and customs declaration: VAT, duty and settlements with customsHow to record an import with customs clearance in Bimp: an advance to customs or a broker, goods receipt, and an "Additional costs" document with duty and VAT.
Return to supplier: how to record the documentHow to record a "Return to supplier" document in Bimp: create it from a goods receipt, select the warehouse and contract, specify the items and payment terms.
Supplier refund: how to record the documentHow to record a "Supplier refund" document in Bimp: create it from a return to supplier or manually, specify the bank account or cash desk and the refund amount.
Supplier payment: how to record it, allocate it and account for an advanceHow to create a "Supplier payment" document in Bimp: choose how to create it and the settlement type, allocate the amount across orders and account for an advance.